TrialConnx gives sponsor-side and CRO study teams a real-time view of where each site sits in startup: feasibility, budget, contract, IRB, and ownership before site-activation delays cost enrollment time.
Sponsor wants Memorial Cancer’s IRB status by EOD. Where are we?
Last I heard the budget redline was still with us, not IRB yet.
I thought legal was reviewing it after their last comment? Been a while though.
It’s been 12 days since I sent it over. So… budget-stuck or IRB-stuck?
Memorial Cancer · IRB · day 18 · owner: site. Budget closed last Tuesday. Aging flag: yellow.
The honest answer
Sponsor and CRO study teams coordinate site startup, but rarely see where each site actually sits. The answer lives in someone’s inbox, someone else’s status spreadsheet, and a thread from last Friday.
The fix isn’t more status meetings. It’s a real-time view of every site’s stage, owner, aging, and bottleneck that teams can open instead of asking for updates.
Sponsor-side workflow, side by side
What happens when site startup data lives in emails and PDFs versus a shared layer anyone on the team can open.
What changes
Six concrete capabilities address the visibility gaps that emerge when one study runs across many sites.
Status calls dropped from 6 hours a week to 45 minutes. Activation slips that used to surface on the Friday call now show up 7-10 days earlier in the dashboard.
Two-thirds of first-90-day protocol deviations come from rushed or under-structured site startup, not site execution.
Filter by study, sponsor, aging, or stage. Spot the sites that need attention before the next sponsor call.
Based on actual aging and cycle-time data, not optimistic site self-reports. Spot the slippage before it costs first-patient-in.
When 6 of 47 sites all stall at IRB, you see the pattern. Fix the cause once instead of chasing each site one by one.
One site cut median activation from 118 to 64 days with two process changes informed by visibility, without adding headcount.
Signs the gap is real
When these signs show up, the issue is usually visibility. Your team is learning about delays from sites instead of seeing them coming.
You learn about activation slips on the weekly call, not before.
Cross-site comparisons take a manual spreadsheet and half a day to assemble.
Activation forecasts are based on optimistic site self-reporting, not aging data.
Status calls cover the same updates every week. They are status meetings, not problem-solving.
Sponsor portfolio updates take a half day of pulling from many sources.
When a delay surfaces, finding the actual blocker still requires three more emails.
Operational fit
TrialConnx is not a CTMS, eTMF, or EDC replacement. It is a purpose-built operating layer for the site startup work that happens before activation, the work your CTMS doesn’t model yet.
Bring your current site list, study mix, and sponsor reporting cadence. We’ll show how the startup operating layer can fit around the way your team already works, alongside your CTMS.
Request a walkthrough →